# Setting Up a Baserow Workspace - Step-by-Step Guide

> Create, rename, and populate a Baserow workspace: naming conventions, admin versus member roles, adding your first database, and common setup pitfalls.

Source: https://opennix.org/en/docs/baserow/workspaces/setting-up-a-workspace/


Creating a workspace takes a few clicks from the Baserow home page, and its name, member list, and content can all be changed later - this article walks through creating, renaming, and adding the first content to a workspace.

![Creating a Baserow workspace](/images/baserow/workspaces/baserow-workspace-hero-setup.jpg)

## Plan the Workspace Structure

Before creating a workspace, it helps to settle three things:

- **What will live inside it** - which databases belong in this workspace and whether they relate to each other.
- **Who needs access** - which teammates will work in the workspace and with which role, admin or regular member.
- **How it fits with other workspaces** - split by department, project, or client, or keep closely related work in one place.

Pick a name that is specific and easy to recognize, such as "Sales - 2026" or "Client: Acme Corp", rather than "Workspace 1" or "Test" - a clear name is easier to spot in the workspace list and switcher later.

## Create a Workspace

Creating a workspace automatically makes you its admin with full control:

1. Open the Baserow home page.
2. Click your current workspace in the top-left corner and choose **Add new workspace**.
3. Type a name for the new workspace.
4. Press Enter or click outside the field to save the name.

The new workspace starts empty and ready to go - the next step is adding a database to it, covered in [Databases](/docs/baserow/database-builder/).

![Dialog for creating a new Baserow workspace](/images/baserow/workspaces/baserow-create-new-workspace-dialog.jpg)

## Configure the Workspace

The workspace settings menu opens from the home page by clicking the workspace name. From that menu you can:

- rename the workspace;
- export its data, or bring data in through [import](/docs/baserow/workspaces/import-workspaces/);
- invite and manage the workspace's members;
- [leave](/docs/baserow/workspaces/leave-a-workspace/) the workspace, or [delete](/docs/baserow/workspaces/delete-a-workspace/) it.

The full set of actions in this menu is available only to workspace admins; members with the regular role can export data or leave the workspace on their own.

### Rename the Workspace

An admin can change the workspace name at any time:

1. On the home page, click the workspace name.
2. Choose **Rename workspace**.
3. Type the new name.
4. Press Enter to save it.

Renaming does not affect the workspace's databases, member access, API connections, or configured views - only the displayed name changes.

### Set Up the Member List

Once a workspace exists, the next step is usually inviting the team - invited members get a notification with a link to join. It's worth revisiting the member list periodically: after a project wraps up, a teammate's role changes, or an external contractor's engagement ends, it's a good time to remove access that's no longer needed.

## Frequently Asked Questions

**Can workspaces be created without an invitation?** On a self-hosted Baserow instance, this is controlled by the Instance Admin, who decides whether regular users can create workspaces on their own.

**How many workspaces can I create?** There is no limit.

**What's the difference between a workspace admin and an Instance Admin?** A workspace admin manages one specific workspace - its members, databases, and settings. An Instance Admin manages the whole self-hosted Baserow instance. The same person can hold both roles at once.

**What happens if I delete a workspace?** All of its databases and content are removed; export anything important beforehand - see [Deleting a Workspace](/docs/baserow/workspaces/delete-a-workspace/) for the full picture.

**Do I need a workspace before adding databases?** Yes - every database belongs to exactly one workspace.

## Troubleshooting

**I can't create a workspace.** The Instance Admin has likely restricted workspace creation for regular users - ask them to enable it or to create the workspace on your behalf.

**The workspace name is cut off in the sidebar.** A long name gets truncated in the interface - rename it to something shorter, around 30 characters or less.

**I don't see the workspace settings option.** The full settings menu is admin-only - ask a workspace admin to grant you that role or make the change for you.

Next, learn how to back up a workspace's content with export in [Export Workspaces](/docs/baserow/workspaces/export-workspaces/).